Interview Privacy Policy

Key points

• Consent Required: Given verbally or through a signed form before the interview.
• Data Collection: Interviews may be recorded with consent; notes and transcripts are collected.
• Data Processing: Personal data is anonymised using Dovetail; original data is securely destroyed.
• Retention: Anonymised data is kept for the project’s duration.
• Your Rights: You can access, rectify, delete data, or withdraw consent anytime.

Interview Privacy Policy Explained

How Reason Digital Uses Your Data

This privacy notice outlines how Reason Digital collects, processes, and uses your personal data, in compliance with the General Data Protection Regulation (GDPR). It also explains the purpose of data processing and how your information is handled during and after the interview process.

Consent to Process Personal Data

Prior to the interview, Reason Digital will ask you to provide explicit consent for the use of your personal data. Consent may be given verbally or through a signed consent form, in accordance with GDPR requirements.

Recording and Processing of Interviews

Interviews may be conducted either in person or via a conference call. If you provide explicit consent, the interview will be recorded. During the interview, Reason Digital will collect notes and may make transcripts.

Following the interview, all notes, transcriptions, and recordings will be processed using a third-party tool, Dovetail. As part of this process, your personal data will be anonymised, ensuring that identifiable information is removed. Once the anonymisation is complete, the original notes, recordings, and transcripts containing identifiable data will be securely destroyed. The lawful basis for processing your identifiable data is consent, which you have the right to withdraw at any time.

Your data will not be shared with any other organisations.

Data Retention and Lawful Basis

The anonymised data will be retained for the duration of the project. The lawful basis for processing and retaining anonymised data is the legitimate interests of Reason Digital and the specific project.

For more details on how Dovetail handles personal data, you can review their privacy policy here: Dovetail Privacy Policy.

Your rights under GDPR

GDPR outlines the following rights for the individual:

• The right to be informed.
• The right to access a copy of their personal data.
• The right of rectification.
• The right of erasure.
• The right to restrict processing.
• The right to data portability.
• The right to object.
• Rights in relation to automated decision making and profiling.
• Where you have provided data voluntarily, or otherwise consented to it’s use, the right to withdraw your consent.

This privacy notice acts as our method for keeping you informed, along with updates delivered via email when required. You will also find information on how you can access, change or delete your information. At this time we do not use any automated decision making or profiling so you will find no information on this. You also have the right to access, edit and delete this information should you so choose. If you would like to request the information we hold about you is deleted, please contact us on admin@reasondigital.com.

Access or changes to personal information

You have the right under GDPR to request a copy of your data which we hold, the rectification of that data and the erasure of that data. If you would like to request any of these actions please contact us on admin@reasondigital.com.

Security breaches

In the event that we discover or suspect a data breach, we will notify you as soon as we are able to provide sufficient information as to the nature and extent of the breach. The notice will include, where available at the time of sending, the following: